About Campus Make Ready

Campus Make Ready specializes in student housing turn services, providing expert painting, cleaning, and make-ready work during the fast-paced turn season. Our focus on organization, communication, and technology ensures units are completed on time and within budget—helping property managers stay stress-free and fully prepared for student move-ins.

​

About the Role

The Project Coordinator is a seasonal, on-site role responsible for overseeing vendor crews and tracking unit progress during the student housing turnover process. Turns typically take place over a 10–21 day window in late summer, when hundreds of students move out and new residents move in shortly after.

Training begins 1–2 weeks before move-out day and is led by your Regional Project Manager along with the on-site property team. You’ll be trained on the specific turn process for your assigned community, introduced to tools like Entrata and Google Sheets, and prepared for contractor coordination and on-the-ground execution.

​

What You'll Do:

Daily Scheduling & Crew Coordination

• Assign units to crews and ensure balanced workloads

• Track progress and confirm all crews are working efficiently and safely

 

Quality Control & Inspections

• Perform walkthroughs of completed units before releasing to client

• Flag deficiencies and direct crews to re-clean or touch up as needed

• Ensure scope items (walls, trim, furniture, appliances, etc.) are properly addressed

 

Client Communication

• Serve as the primary point of contact with property staff

• Communicate daily updates, delays, or issues as they arise

 

Logistics & Supplies

• Confirm correct paint is delivered and distributed to painters

• Monitor materials usage and ensure return of leftover inventory

• Ensure cleaners have proper supplies and use correct products

 

Issue Resolution

• Document and report damages, unit access issues, or major deviations from scope

• Coordinate with internal team or client for fast solutions

 

General Oversight

• Enforce site expectations: no unapproved visitors, no missed cleanup, and professional conduct

• Track keys and ensure they are returned daily

• Monitor crew housing assignments if applicable

 

Touch-Up & Post-Move-In Readiness

• Coordinate and respond to touch-up requests on Move-In Day and for 3 days after

• Ensure go-backs are completed the same day they are assigned

 

Documentation

• Collect completed unit assignment sheets daily and submit to ownership for approval

 

Invoicing & Billing Support

• Track completed units for billing purposes

• Collect or verify vendor invoices before submission